ERP for construction contractors
Construction ERP from BOQ to the last retention rupee
Zaptiz Construction is project accounting and site control for Indian contractors: leads, BOQs and rate analysis, contract award, budgets, procurement and stores, daily site reports, quality and safety, RA bills, GST invoices and payments.
- Building and civil contractors
- Infrastructure and EPC contractors
- Interiors, MEP and industrial contractors
- Developers and builders who execute in-house
What’s inside
Everything in Zaptiz Construction
From the bill of quantities to the last retention rupee — on one record.
Pre-construction
-
Leads
Board from New to Won with tender references, bid due dates and an activity log.
-
Clients & sites
Government, PSU, developer and private clients with GSTIN, contacts and sites.
-
BOQ
Sections, approval, revision snapshots and Excel import with saved column mappings.
-
Rate analysis
Material, labour and equipment build-up with wastage, overheads and profit.
-
Quotations & award
Quote from the BOQ; award sets retention, advances, defect liability and LD terms.
-
Drawing takeoff
Upload PDF sets, auto-named sheets, calibrated scale and a snapping ruler. Area, count and quantity takeoff is coming soon.
Project control
-
Budgets
Budget derived from the contract BOQ at cost, with variance by cost head and phase.
-
Cost ledger
Committed and actual cost posted automatically from POs, GRNs, muster, plant and subcontract bills.
-
Schedule
Work-breakdown phases with weightage, planned and actual dates, and milestones.
-
Change orders
Price, review, submit to the client and update the contract once approved.
-
Needs Attention
Rule-based alerts on the dashboard for what needs action today.
-
Timeline
Per-project activity feed built from an append-only audit trail.
Procurement & stores
-
Material requests
Raise, approve and split into from-stock and to-purchase.
-
Purchase orders
Approval tier set by order value against your threshold; duplicate-order guard.
-
Goods receipt (GRN)
Posting updates stock, PO receipts and moves committed cost into inventory.
-
Stores
Company and site stores, weighted-average valuation, issues, returns and adjustments.
-
Subcontracts
Item-rate, lump-sum or labour-rate orders, bills and a back-to-back certification warning.
Site execution
-
Daily progress reports
Work done, labour, equipment, materials, weather and issues — submitted and approved by different people.
-
Labour muster
Worker register and daily muster; approving a day posts labour cost.
-
Equipment
Owned or hired plant, deployment rates, daily used/idle/breakdown logs and utilisation.
-
Snags
Assign, resolve and verify with before/after photos; repeat reopenings escalate.
-
Quality
Inspection requests with hold points and non-conformance reports.
-
Safety
Ten incident types, investigations and corrective actions, days since last lost-time injury.
-
Drawings, documents & photos
Drawing register by discipline and revision status, documents and tagged site photos.
Billing & finance
-
RA bills
Cumulative measurement against the contract BOQ with an over-billing guard and certification.
-
Deductions & retention
Advance recovery, LDs and a retention register with partial or full release.
-
GST invoices
Tax invoices from certified bills; place of supply is the site; TDS fields included.
-
Payments
Company-wide register of money in and out, allocated against invoices.
-
Financials
Budget against cost, revenue at certification, progress and forecast margin.
Platform
-
Roles & permissions
Nine company roles, 114 permissions, project-team access and maker-checker rules.
-
Financial privacy
Money fields are removed on the server for roles without financial access.
-
Global search
Ctrl+K across 20 record types, respecting each user’s projects.
-
Send documents
Email or WhatsApp invoices, RA bills, quotations and POs; pay links on invoices.
-
Mobile-ready
Responsive web app with a bottom bar on phones, and dark mode.
Connected workflow
One record, from first lead to final payment
Every step hands its data to the next. Nobody re-types a customer, a quantity or a price — and owners see the whole chain in real time.
- 01
Lead
Tender or enquiry tracked to bid due date.
- 02
Client
Client, sites and GSTIN on one record.
- 03 AI
BOQ & rates
BOQ from Excel or AI, rates from analysis.
- 04
Quotation
Quote built from the BOQ and revised to win.
- 05
Contract award
Project created with retention, advances and LD terms.
- 06
Budget
Budget at cost from the contract BOQ.
- 07
Procurement
Material requests, approved POs and GRNs.
- 08
Site execution
DPRs, muster, plant logs and stores issues.
- 09
Quality & safety
Inspections, NCRs, snags and incidents.
- 10
RA bill
Cumulative measurement, certified by the client.
- 11
GST invoice
Tax invoice from the certified bill.
- 12
Payment & reports
Receipts, retention release and forecast margin.
AI in Zaptiz Construction
AI that drafts — your team decides
AI tools and agents work inside Zaptiz Construction’s records. Agents prepare drafts and reports; nothing is created, sent or posted until a person confirms.
-
AI document reading
Read supplier price lists, invoices and delivery challans, match them to your purchase orders and prepare a draft goods receipt — differences flagged, nothing posted until you confirm.
-
AI BOM & BOQ assistance
Generate a panel BOM from a description or drawing, or turn scope text and messy spreadsheets into a draft, unpriced BOQ with suggested rate-analysis coefficients.
-
AI business assistant
Ask in plain language — open orders, overdue invoices, project cost, who is behind on KPIs — and get answers, tables and charts from your own data, limited to what your role can see.
AI agents
- Daily Site Briefing Report
Per-role morning brief: numbers, yesterday on site, approvals due.
- BOQ Generator Drafts for approval
Scope text or a messy Excel/PDF into an unpriced draft BOQ.
- Rate Suggestion Drafts for approval
Fills blank rate-analysis coefficients, library first.
- Resource Catalog Match Advisory
Suggests catalogue links for unlinked BOQ lines.
- Procurement Agent Drafts for approval
Approved-but-unordered material into draft POs per vendor.
- Invoice & Challan Reader Drafts for approval
Photo or PDF matched to the PO, draft GRN with differences flagged.
- RA Bill Drafting Drafts for approval
Next bill’s quantities with the over-billing check.
- Cost Overrun Watch Report
Variance drivers and forecast by project.
- Labour & Plant Productivity Report
Man-days against norms, idle plant cost, repeat breakdowns.
- Collections Agent Report
Overdue invoices by client with reminder text drafted.
- GST & TDS Agent Report
Monthly output GST and TDS checks plus a filing calendar.
- Tender & Contract Analyser Coming soon
Pulls LD, retention, payment and escalation clauses.
- DPR Summariser Coming soon
A week of daily reports on one page.
- Quality, Snag & Safety Watch Coming soon
The top issues to fix this week.
- Cash-flow Forecast Coming soon
30/60/90-day cash in and out.
- Schedule & Delay Risk Coming soon
Plan against progress using fixed rules.
Connected to your accounts
Bring your own gateway, mail sender, WhatsApp number and books.
- Google Sign-In
- Zoho Sign-In
- Zoho Books
- Razorpay
- Stripe
- WhatsApp Business
- Brevo
- Anthropic Claude
- MAMicrosoft Azure
Made for every role
Each person sees the screens and actions their job needs.
- Company Admin
- Project Manager
- QS / Estimator
- Site Engineer
- Store Keeper
- Procurement Manager
- Accountant
- Safety Officer
- QA/QC
Zaptiz Construction documentation
The Zaptiz Construction guide is being written — this is where it will live.
Open the docsPricing
Priced for your projects
Zaptiz Construction plans are set with you, based on the number of users, projects and AI capacity your company needs. Request a quote and we will recommend the right plan.
Request a quote- Every plan includes the full project workflow — BOQ to RA bill
- Users, projects and AI credits sized to your company
- Pay online by card, UPI or netbanking once your plan is agreed
- Onboarding help for your first project
FAQ
Zaptiz Construction questions
Who is Zaptiz Construction built for?
Indian contractors — building, civil, infrastructure, interiors, industrial and MEP — working for government, PSU, developer, corporate and private clients, from a handful of sites to firms with a procurement desk and QS team.
How are RA bills handled?
Each RA bill is measured cumulatively against the contract BOQ with a guard against over-billing. Bills move through submission and certification, with deductions for advance recovery and liquidated damages, and a retention register with partial or full release. A GST tax invoice is raised from the certified bill.
Does the cost ledger update itself?
Yes. Committed and actual costs post automatically from purchase orders, goods receipts, site issues, approved labour muster, plant logs and subcontract bills — so budget against cost is always current.
Can I limit who sees project financials?
Yes. Access follows project-team membership, and each member can be allowed or denied financial visibility. Money fields are removed on the server for roles without financial access.
Can we import our BOQ from Excel?
Yes. Upload an .xlsx or .xlsm file, map the columns once per client, preview and confirm. The BOQ Generator agent can also turn scope text or a messy spreadsheet into a draft BOQ for you to review.
Does it support drawing takeoff?
You can upload PDF drawing sets, navigate auto-named sheets, calibrate scale and measure with a snapping ruler. Area, count and quantity takeoff into the BOQ is coming soon.
See Zaptiz Construction with your own workflow
Book a demo and we will walk through Zaptiz Construction using the documents and approvals your team already uses.